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2. Every other person who has enrolled as a Dartmouth student in pursuit of a Bachelor's, Master's, or Doctorate degree shall become a voting member of the Association for life on the date such degree is received.
3. Any other person shall be an honorary
member of the Association if he or she has received an honorary degree from
Dartmouth College, been officially adopted by a Dartmouth class, or been
voted honorary membership at an annual meeting of the Association. Such an
honorary member shall be a non-voting member of the Association and shall
not be eligible to serve as an alumni trustee.
2. Special meetings of the Association may be
called by the executive committee of the Association, with notice of any
such special meeting to be given to the voting members of the Association in
the Alumni Magazine or by such other means as the executive committee shall
2. The president, or in the president's absence, the senior vice-president present, shall preside at each meeting, shall appoint committees as herein provided, and shall, in the name of the Association, receive its guests.
3. The executive committee shall:
4. A balloting committee of the Association shall be established in each year in which balloting among the voting members of the Association for the nomination of a candidate for trustee of the College is to occur. Such balloting committee shall consist of the President of the Association, who shall serve as Chair of the Committee, and three other members appointed by the President from among the officers and executive committee of the Association. In any such year, the executive committee of the Association shall also appoint for the duration of the balloting process a Secretary pro tem of the Association who will also serve as Executive Secretary of the Association.
5. The secretary shall keep all records and
attend to the correspondence of the Association. Any member of this
Association shall be entitled to vote for the nomination of any trustee or
the election of any Councilor. The balloting committee shall oversee the
opening, counting and recording of all votes, and the secretary shall
publish the result of the balloting and certify the record in respect to
trustees to the Board of Trustees before their meeting at Commencement.
2. Alumni trustees shall normally serve for no more than two consecutive full terms of five years each and shall in no event serve more than fifteen years. The Board of Trustees may, without further alumni action, reelect for a second term a trustee originally nominated by the alumni and in exceptional circumstances extend such trustee's service one year or more beyond ten years.
3. A vacancy shall exist in an alumni trustee seat on the Board of Trustees on the expiration of the final term of service of an alumni trustee nominated by the alumni. The Council of the Alumni of Dartmouth College shall upon notification from the Board of Trustees that a vacancy will arise on the Monday after the next following Commencement in a trustee seat for which alumni nominate, select three (3) candidates for nomination for such vacancy. The Nominating Committee of the Council shall give advance notice to the alumni, by publication in the Alumni Magazine or other form of written notice approved by the executive committee of the Association, that the Council will be selecting three candidates for each such position. Any alumnus eligible to vote may propose a name of an eligible alumnus for consideration for selection as a candidate by the Council of the Alumni by submitting the name of the alumnus in writing to the Nominating Committee of the Council at least thirty (30) days prior to the meeting of the Council at which such selection will be considered. Members of the Council may also submit names of possible candidates to the Council of the Alumni at its meeting.
4. The secretary of the Association shall arrange for the prompt notification of the alumni, by publication in the Alumni Magazine or other form of written notice approved by the balloting committee of the Association, of the names of the three persons selected by the Council of the Alumni as candidates for an alumni trustee position. Such notice shall include a brief statement of the petition procedure set forth in paragraph 5 below.
5. Within two (2) months after the mailing of such notice, any five hundred (500) members qualified to vote may, pursuant to procedures set forth in nomination guidelines of the Association, file with the secretary of the Association a petition over their own signatures selecting an eligible member of the Association as a candidate for nomination as alumni trustee.
6. Said secretary shall as soon as practicable after expiry of the period for petition send to each alumnus eligible to vote an official ballot and related materials containing the names of the three alumni nominated by the Council for the office of trustee and the name or names of candidates nominated by petition as aforesaid, and such other information as shall be required by the nomination guidelines and the balloting committee. No vote by proxy shall be allowed in voting for alumni trustees, and the polls shall close on the April 7th before Commencement unless another date is specified by the balloting committee of this Association.
7. Each eligible voter may cast votes for one or more candidates on the ballot, and the candidate receiving the most total votes pursuant to the balloting process shall be the nominee of the alumni for the office of trustee.
8. Should two or more vacancies exist in alumni trusteeships at the same time, the process for filling one vacancy shall be followed except that (i) a single balloting contest involving all candidates selected by the Council and any petition candidates shall be held to nominate for all such vacancies, (ii) the total number of candidates selected by the Council for such contest shall be at least two, but not more than three, for each vacancy to be filled, and (iii) the nominees of the alumni shall be the two or more persons (being the number of vacancies to be filled) who receive the highest number of total votes among all the candidates on the ballot.
9. If vacancies occur in the office of alumni trustee otherwise than by the expiration of a stated term, the Council shall be forthwith informed, and are empowered to make nomination for the vacancy or vacancies for the unexpired term or terms at any regular meeting of the Council or any special meeting thereof called by a majority of the executive committee of the Council.
10. All ballots shall be preserved by the
secretary and delivered by the secretary to the executive committee for such
disposition as they shall see fit to make. The secretary shall in no case
communicate the state of the ballot to any person before its announcement to
the trustees, and shall refer to the balloting committee all matters
respecting votes of doubtful validity.
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